Schedules, Wages, and Benefits
The two-week pay period will begin on Sunday and end on Saturday. To ensure FWS Students receive their paychecks on time, FWS students should submit their timesheets to their supervisor before the cut-off dates. Some supervisors may have an earlier cut-off date; FWS students should check with their supervisor to determine when timesheets need to be submitted. If a FWS student works over the weekend or past 5:00 PM on Friday, hours for those days should be estimated and entered by the due date.
FWS Students who work on-campus must complete web-time entry bi-weekly on Thursday by 5 pm EST along with any electronic timesheet from their supervisor. Late timesheets will not be processed until the next pay period. All hours should be submitted through Webgate.
NOTE:
- On rare occasions (holidays, school closings, etc.) these dates may change. Please check your WCCCD issued email for information.
- If you have any questions regarding work hour submission via web-time entry, please contact your supervisor.
Below addresses common student questions on the scheduling, wages, and benefits our federal work study program.
FAQs
When hired, the FWS student and supervisor should establish a work schedule that is convenient for both parties. To ensure that a FWS student does not exceed their earnings limit, it is best to divide the FWS student's limit by the number of weeks to be worked and the wage rate. The result will be the approximate hours per week the FWS student should work. Note that a higher wage rate reduces the number of eligible employment hours.Once a schedule is established, the FWS student is responsible for working those hours. The student and supervisor should arrange a new schedule at the beginning of each semester, or as described in the policy of the employing department.
FWS Students should not work more than 29 hours per week, and must not work over 58 hours per pay period. If you work four or more hours a day, you are entitled to breaks and/or lunch.
The FWS pay rate is $14.00/hour for on-campus placement and $15.00 for off-campus placement.
All timesheets are due on Web-Gate every other Thursday by 5 p.m. EST. FWS students should submit their hours via the web-time entry for approval. Pay periods are two weeks long. If the FWS student begins working during the middle of a pay period, it is crucial to enter the hours in the correct week on the timesheet. The supervisor is responsible for approving the hours for the payroll; therefore, FWS students are responsible for submitting their hours to the supervisor in their department. The off-campus supervisors must submit an FWS student’s hours using the electronic timesheet via email to the FWS Placement Office.
Checks are issued biweekly by the Payroll Department on the Friday two weeks after the pay period. Any FWS student starting at the beginning of a pay period will not receive his first check for four weeks.
FWS Students have two choices as to where payroll checks may be delivered by direct deposit or U.S. Mail. As stated previously, the Payroll Department must have each FWS student's correct address (reflected on the requisition form for brand new FWS Students and updated via the Campus or the FWS Office for returning FWS Students). Students must complete a direct deposit form on the FWS website under Forms, and submit the form to the FWS Placement Office for processing with a voided check for checking account.
FWS employees should direct any questions regarding checks (e.g., incorrect amount, lost check) to the FWS Placement Office. Federal Work-Study (FWS) Award Tracking Sheet
FWS Students who have already begun working may use this worksheet to keep track of their Federal Work-Study earnings to ensure that they stay within the limits of their allotted award amount.
To use the worksheet, the FWS student should begin by writing the total amount of their Federal Work-Study award on the total award line. The award amount can be found either on the FWS student's Financial Aid Award Notice or by logging into Webgate. When the first paycheck is received, the check’s gross (pre-tax) amount should be recorded in the gross pay column for the appropriate pay date. The remaining award amount can then be calculated by subtracting the gross pay from the total award. Each subsequent paycheck should be recorded in the same manner, subtracting the gross pay from the remaining award balance of the previous pay period to determine the current amount left to earn.
NOTE: It is the FWS student's responsibility to monitor his or her Federal Work-Study Award.
