Withdrawals
Exit Counseling
If you have received federal student loans and have graduated, stopped attending, or dropped below six credit hours, you must complete exit counseling per Department of Education regulations. You may submit exit counseling online at https://studentaid.gov.
Class Cancellations
The College reserves the right to cancel classes. If a student's entire schedule is canceled, all tuition and fees associated with canceled sections will be refunded to the student’s account. Activity and registration fees will also be refunded.
Drops/Withdrawals
Students can drop or withdraw from classes until two weeks before finals with an instructor’s signature. However, refunds are issued only for classes officially dropped as follows:
- 100 percent refund period-First week of classes
- 50 percent refund period-Second week of classes
- 0 percent refund period-After second week of classes
- Check the schedule of classes for semester-specific information.
Return of Title IV Funds
Students who withdraw from all of their classes either officially with a grade of W or unofficially with a grade of XW or E before the 60% point in the semester will have their financial aid award adjusted to reflect the percentage of the term completed. This adjustment is called a Return of Title IV Funds (R2T4) and can result in owing a balance to WCCCD and/or the Department of Education.
Federal Aid Refund/Repayment
Title IV Financial Aid funds are awarded to students assuming they will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV Financial Aid funds that the student was originally scheduled to receive. The amount of assistance you’ve earned is determined on a pro-rata basis. That is, if you completed 30 percent of the payment or enrollment period, you earned 30 percent of the assistance you were originally scheduled to receive.
R2T4 Calculation Example
A student is enrolled in a 10-week class and receives $1,000 in Pell Grant funds for the class. At the end of week three, the student withdraws from the class. The student did not earn the entire amount of Pell and must be billed for part of the award.
The amount of Pell to be billed is determined by the percentage of class the student completed. In this case, the student will be billed $700 because only 30% of the class was completed.
Explanation
- The student completed 30% of the class: 3 weeks (completed) x 100% = 30% 10 weeks (length of class)
- The student earned $300 of the Pell award: 30% of $1000 (Pell awarded) = .30 x $1000 = $300.
- Therefore, the student will be billed $700: Total award – Amount of award earned = Amount of award billed back to student $1000 - $300 = $700
