WCCCD allows student accounts to be billed to a third party, sponsor, company, or organization to cover all or part of a student's costs.
Authorization Requirements:
The third-party or sponsor must be pre-authorized by the WCCCD Bursar's Office.
Terms and Conditions:
To initiate billing, the third party must submit a Third Party Authorization, which should include:
- Percentage and/or amount covered by the third party
- Types of charges covered (e.g., tuition, mandatory fees)
- Any restrictions or sponsorship limits
- Duration of sponsorship
- Billing address, contact name, and phone number
Important Note:
Third-party agreements must not be contingent on the student's grades. WCCCD will not accept authorizations tied to academic performance.
FERPA Compliance:
Students must authorize WCCCD to release specific information from their educational records to their employer. This authorization can be included in the authorization letter or submitted separately, along with the student's signature, date, printed name, and WCCCD ID number.
Frequently Asked Questions
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What if the sponsor wants to pay by check or credit card?
The payment method must be "cash, check, credit card." Full payment must reach WCCCD by the due date. -
What if the sponsor wants to pay only after course completion?
The student must pay in full or enroll in the Deferred Tuition Payment Plan by the due date. Programs requiring proof of grades before payment are considered tuition reimbursement, not third-party payments. -
Can the sponsor request an invoice from WCCCD?
Yes, the sponsor must submit a letter on company letterhead that includes the student's name, authorized semester, payment details, and billing address. The letter must include a contact name, phone number, and an authorized signature. The Finance Division will determine the authenticity of the letter. To avoid late fees, students are responsible for any uncovered costs. -
When will WCCCD invoice the third party?
Invoices will be sent within 6 weeks after the semester starts for each sponsored student's approved fees based on residency. -
How long does the employer have to pay the invoice?
To avoid penalties, the third party must pay the invoice by the published due date. -
What fees are students responsible for?
Students are responsible for any fees not covered by the third party.
