Purchase Orders

Purchase orders are created by the Purchasing Department using the Automated Finance System (BANNER).

Vendor Requirements: All vendors must complete a vendor profile and IRS W-9 form before the purchase order can be finalized.

Types of Purchase Orders:

1. Regular Purchase Orders:

   • Issued based on information from the online requisition submitted by the requestor.
   • After review by the buyer, a purchase order is generated, printed, and approved by the authorized Buyer or the Director of Purchasing.
   • The original purchase order is mailed to the supplier, and all standard terms, conditions, warranties, safety requirements, and any special conditions apply.

2. Service Orders:

   • Issued based on information from the online requisition submitted by the requestor.
   • Designed to contract services from a vendor for a specified time and amount.
   • The original service order is mailed to the supplier.
   • After services are satisfactorily completed, the requestor must return an initialed copy of the service order to the Accounts Payable Department.