Auxiliary Services Shipping and Receiving

The District Office Receiving Warehouse handles all incoming goods to ensure accurate financial accounting and timely vendor payments. Therefore, campuses should not routinely accept direct shipments from vendors without first discussing and reaching a mutual agreement with the District Office Receiving Warehouse Supervisor or the Material Management Director (Purchasing Director).

The District Office Receiving Warehouse will collaborate with the asset management team to assign and attach a fixed asset tag to all equipment that qualifies for inventory. These tags must be applied before the equipment is delivered to any campus. The standard service time is to have tags affixed and related information processed within five working days of receiving the goods.

For inter-departmental deliveries and moves involving furniture, files, equipment, etc., a Consignment Form must accompany all transfers, whether temporary or permanent. The only exceptions are the LRC and Tool Crib areas, which maintain their specialized documentation for items checked out.